YouWorkForce

This system helps to quickly and efficiently manage all work teams

Communicating with one’s employees is not always easy, especially if old systems such as pagers or walkie talkies are used. Usually, it is difficult to stay up to date with the work being performed by the work teams, this is why YouCo offers a system that includes ease of use, reduced operating costs and interconnection between headquarters and work teams.

YouCo, which has been working in Field Service Management for a long time, noticed how many difficulties are present in the management of work teams of companies and public bodies. Thanks to the professionalism and strength of Mobile Solution Provider, YouCo decided to design a fully customizable solution for a clever and organized management of the workforce. YouWorkForce is the design result: a B2B solution with a very wide range of implementable features.

YouWorkForce is a framework, i. e. a structure on which to shape the final product closer to the particular needs of the company. The B2B framework consists of an operations center and mobile apps, applications that allow a constant interconnection between company and operators and an optimized management of interventions and tasks. But let us see what the main features of YouWorkForce are.

SafeProximity

The “SafeProximity” solution was designed to ensure worker safety in companies during and after the phase 2 recovery against Covid-19.
A wearable device able to automatically and anonymously track workers’ movements and interactions, issuing an alarm in case of unsuitable distance.
The data is saved in the internal memory of the device, in order to be subsequently acquired and loaded on the YouWorkForce Portal.
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Agenda

The “Agenda” feature is a basic module of YouWorkForce. The operational center, accessible through a web browser, can organize and update the operator’s daily agenda at any time. The interventions are then directly visible from the mobile application installed on the employee’s smart-phone, who can start the work according to the urgency of the tasks on the agenda.
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Geo-localized clocking in/out

In order to always monitor the daily work activity, YouWorkForce provides another essential module, the one related to the geo-localized clocking in/out. The employees will be able to confirm the start and end of their shift directly from their smart-phone, thus managing the clocking in/out independently. The geo-localized clocking system is designed to improve efficiency at work: at the end of the day and during breaks, the operators, by clicking a special button, can disable the GPS so as to safeguard their privacy.
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Geo-localization

Thanks to the use of GPS technology, the company will be able to monitor ongoing activities and/or the position of work vehicles directly from its headquarters. From the operational center, in fact, the person in charge can check the logistic movements thanks to the support of a map based on Google Maps or a specific plan for indoor environments.
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Personal page management

Another basic functionality of YouWorkForce is addressed specifically to the employees. With the smart-phone application the employees will be able to monitor their personal page at any time and interact directly with the operational center. They may request and quickly manage shift changes, holidays, permits and absences, speeding up this process which has always been complex and slow.

Reporting

With the integrated reporting module, the on-site operators may get a clear overview of the activities carried out. The reports created on the basis of the data generated by the mobile application, will provide the operational center with a clear view of many parameters, some of which are essential for economic reporting toward both its employees and client companies. In some cases it will be possible to provide documentation that certifies the type of activities carried out and compliance, for example, with timing.

Intervention and alarm management

The agenda is a dynamic tool that includes both the tasks decided weekly and the emergency interventions planned at the last minute. From the company headquarters, in fact, the operators can send an alert in real time and assign urgent activities to one or more technicians. These new tasks can be entrusted to one or more users and will automatically be included in the agenda, with a higher priority than the others.

Out of pocket expense reporting

The out of pocket expense module has been added for improving the process of archiving and managing travel expenses. Carriers and employees that are away on business may always keep expenses under control by archiving each document directly on the app. No more paper slips, but only digital files that are easier and faster to be managed from the Operational Center through checks and approval flows.
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Integration with YouTalkie

The functionalities do not end here: thanks to the integration with YouTalkie, your YouWorkForce system will acquire cutting edge add-on module that you did not think about them before. Here is a couple that could make your employees work in a better way:

Voice Communication

Given the increasing need to communicate, even in the workplace, the YouCo team designed this specific module for real time communication. Through this application, it will be possible to send two-way voice messages among individual users, among user groups and also between user and operational center. In this way the interconnection will be total and the activities will be carried out in a smoother and faster way.
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“Man Down” function

Safety is a crucial element at the workplace and YouCo knows this. The “Man Down” module was designed precisely to prevent occupational accidents and provide timely assistance in case of accidents. The module is activated if no employee movement is detected for an extended period of time. First, the device will start to emit sound so as to attracts the attention of close colleagues. If even this is not enough to provide timely intervention, the application will send an alarm to a predefined list of recipients, by phone call, sms, push to talk message, e-mail or other systems.
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To use YouWorkForce for your company, all you have to do is to choose the most suitable management mode for your situation. YouWorkForce, in fact, is a ready-to-use solution:

• In Saas mode (Software as a Service): the use of the service is carried out remotely through access to the on-line platform of YouCo. In this way you will have everything you need “ready to use” in exchange for a monthly fee.
• In “on premise” mode: you may purchase, install and manage YouWorkForce directly from your data center.

Discover concretely how YouWorkForce can help you to optimize the management of your operators. Request your free demo today. If you need more information, do not hesitate to contact us. The YouCo team is ready to assist you.

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